Last revised on May 21, 2021
1.1. Yourprivacy is important to us. This privacy statement explains the personal data RubiXprocesses, how RubiX processes it, and for what purposes. We strive for a high levelof protection in all processing of personal data. Within the EU/EEA, theGeneral Data Protection Regulation (GDPR) applies from 25 May 2018.
1.2. Inaccordance with applicable data protection legislation, RubiX, or the RubiXGroup company otherwise specified at the end of this Privacy Notice, is thedata controller and responsible for the processing of your personal data as setout below. If you have any questions about this information, or if you wish toexercise any of your rights as set out below, contact RubiX via the contactinformation listed under Section 6 below.
2. Processingof Personal Data
2.1.1. Theterm 'personal data' refers to such information which, directly or indirectly,may refer to you as an individual. Examples of such data are name, emailaddress, government issued identification number, billing information, contactdetails, IP address and user behaviour. Personal data processing refers to anyaction that we or a third party that we have engaged take with the personaldata, such as collection, registration and storage.
2.1.2. Personaldata may only be processed for specified and explicitly stated purposes and maynot be subsequently processed for any purpose that goes beyond these statedpurposes.
2.2. Websitesand Social Media
2.2.1. Wecollect personal data such as name, e-mail address and other information whichyou voluntarily provide, e.g. when you choose to interact with RubiX by signingup for updates such as newsletters, deals and offers, webinars, trade shows,events etc. through email (which you can opt-out from via a link in eachmessage sent through email). We also automatically receive and storeinformation from your web browser, such as IP address, language preferencescookie information and the pages you visit, to log files on our server. We usethe information collected to respond to your requests regarding products andservices, to improve the content on our websites and the services, to track andprevent abuse of our websites and services, and to develop anonymous usagestatistics.
2.2.2. Wealso use personal data for direct marketing and advertising in accordance withapplicable law and market practice. We use the information we collect withregard to how you, as a user, use the websites so that we can analyze searchand usage behaviour and be able to provide you with personalized content.Personal data may also be processed indirectly in connection with thedevelopment and administration of RubiX's IT systems.
2.2.3. Legalground: (i) performance of a contract where you request services/resourcesthrough the websites and (ii) legitimate interest for other processingactivities, such as for the purpose of improving services and the content ofthe websites as well as for prevention of abuse and statistical purposes. Incase your consent is required for any of the above purposes, we will obtainsuch consent before we process your personal data for such purpose (if youwithdraw the consent, that will not affect the lawfulness of processing basedon consent before its withdrawal).
2.2.4. Wedelete collected personal data when the purpose of the processing has beencompleted. Our Cookie Notice includes retention periods in respect of cookiesthat we use.
2.3. Customerbuying our products online or such potential customers
2.3.1. Whenyou are a customer buying products online, or a potential customer inquiringabout our products and services, we may process information you havevolunteered, such as name, business and/or delivery address, telephone number,e-mail address, payment information, historical order information and product youbought. When you buy, or inquire about, our products online via our Website, wealso collect the information specified in Section 2.2.
2.3.2. Legalground: (i) performance of a contract and legal obligation where you havebought a product online and (ii) legitimate interest for other processingactivities, such as for the purpose of improving services and the content ofthe websites as well as for statistical purposes. In case your consent isrequired for any of the above purposes, we will obtain such consent before weprocess your personal data for such purpose (if you withdraw the consent, thatwill not affect the lawfulness of processing based on consent before itswithdrawal).
2.3.3. Wedelete collected personal data when the purpose of the processing has been completed.Some of this information is retained for the duration required by applicablebookkeeping legislation.
2.4. Registeredusers of our services and products
2.4.1. Wecollect personal data such as name, address, phone number, e-mail address,payment information, designation and other information which you voluntarilyprovide. When you use our services via our Website, we also collect theinformation specified in Section 2.2. We use the information collected toprovide you with the services/products, to respond to your requests and handlesupport cases regarding products and services, to improve the support/servicesand to develop anonymous usage statistics.
2.4.2. Legalground: (i) performance of a contract where you request services/resourcesthrough the website and (ii) legitimate interest for other processingactivities, such as for the purpose of improving the services, support andcontent of the websites as well as for statistical purposes. In case yourconsent is required for any of the above purposes, we will obtain such consentbefore we process your personal data for such purpose (if you withdraw theconsent, that will not affect the lawfulness of processing based on consentbefore its withdrawal).
2.4.3. Wedelete collected personal data when the purpose of the processing has beencompleted.
3. Securityfor the protection of personal data
3.1. Weprotect your personal data against unauthorized or unlawful processing andagainst accidental loss, destruction or damage, by implementing appropriatetechnical and organizational security measures.
4. Restrictionson the Disclosure of Personal Data
4.1. Wemay appoint external partners to perform tasks on our behalf, such as providingIT services or helping with marketing and recruitment, administration of pressreleases, data analysis or statistics. The performance of these services maymean that our partners, both within and outside the EU/EEA, are able to gainaccess to your personal data. Companies that process personal data on ourbehalf must always sign an agreement with us so that we are able to ensure ahigh level of protection of your personal data even with our partners.
4.2. Specialsafeguards are taken with regard to partners outside the EU/EEA, such assigning agreements that include the standardized model clauses for datatransfers adopted by the EU Commission and which are available on the EUCommission's website.
4.3. Wemay also disclose your personal data to third parties, for example the policeor other public authorities, if it concerns criminal investigations or if weare otherwise required to disclose such data by law or public authoritydecision. We will not disclose your personal data to any extent other thandescribed in this section.
5. YourRights and the Right to File a Complaint
5.1. Underapplicable data protection legislation you are entitled, at any time, torequest access to the personal data that is processed about you, to haveerroneous personal data corrected, to request that we shall stop processing anddelete your personal data, to request that the processing of your personal datais restricted, to exercise your right to data portability, to withdraw consentto particular processing (where such consent has been obtained) and to objectto the processing of your personal data. In such event, contact RubiX via thecontact details listed below. You are also entitled, at any time, to file acomplaint with the relevant supervisory authority, the National Data ProtectionAuthority of India, if you consider that your personal data has been processedin contravention of applicable data protection legislation.
6. DataController and Contact Details
6.1.1. Belowwe indicate which RubiX company that is the data controller in respect of thedifferent processing activities covered by this Privacy Notice:
6.1.2. Websitesand social media: RubiX company and/or RubiX Group companies that provides its specificwebsites, social media profiles/pages or the services is the data controller.Where applicable, other legal entities within the RubiX group may furthermorebe data controllers for personal data processing in accordance with the termsof the respective service or function.
6.1.3. Customersbuying our products online: RubiX and/or RubiX Group company that has enteredinto an agreement with the customer buying product online is the datacontroller.
6.1.4. Registeredusers of our services and products: RubiX and/or RubiX Group company thatprovides the specific service and products is the data controller.
6.2.1. Ifyou have any questions on how we process your personal data or want informationabout further contact details for the data controllers above, please contact usthrough our website or post.
7.1. Ourwebsites may sometimes contain links to external websites or services that wedo not control. If you follow a link to an external website, you are encouragedto review the principles for processing of personal data and information aboutcookies that apply to the website or service in question.
8. Changesto the Privacy Notice